Reporting to the Senior Manager, Conservation Center the Administrative Assistant provides support for administrative functions of the Conservation Center, including invoice processing, supplies ordering, filing, answering phone calls, responding to emails, archiving documents, and creating storage files and labels. In addition, this position assists with other routine office activities and Conservation library activities. The projected end date for this role is 06/30/2024, with the possibility of renewal. Responsibilities • Processes invoice requests, travel and mileage, purchase orders, budget adjustments, and professional services agreements. • Orders and tracks Conservation program supplies with the Senior Manager of Conservation. • Monitors budget and actual expenditures for Conservation accounts, including Outgoing Loans and Exhibition projects. • Schedules meetings and manages the Conservation Calendar. Archives documents and creates labels for off-site storage. • Scans files, archival material, and other documents as needed, digitizes treatment files with a camera and copy stand • Creates object treatment files according to protocols for each Conservation division Records meeting minutes, and assists with correspondence. • Assists with file and Conservation library requests. • Answers phones, screens calls, responds to inquiries, and provides information.